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Note: Harvest will be retired as of Oct 1, 2024. For hours tracking in the future, use Rippling. For Invoicing, use Hubspot.

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Overview

Harvest is our time tracking solution which we use to track our working hours and invoice clients for our labor.

🏆 Principles

✅ Do’s...

🚫 Don’t...

What is Billable?

Billable time is defined as time working directly toward deliverables for a client. Working on legal paperwork, invoicing, etc should be logged under “Paperwork & Invoicing.” Any meetings/emails/calls related directly to deliverables you are creating is billable.

<aside> 💡 To get paid fairly and remain profitable and healthy, it is critical that every team member logs all their time and maintains a healthy ratio of billable to non-billable time. For most this is around 70-80%.

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Our include some that are flat rate and some that are not. For flat rate projects the amount of time logged has nothing to do with how much we charge the client, but it is still important to log time accurately so that we can measure the profitability of the project.

Integrations

Harvest has a desktop app as well as a Chrome extension. If you use the Chrome extension and use Asana in Chrome, you will be able to track time related to specific Asana todos very easily.

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Since you have to track everything, managing small bits of work can be annoying. To minimize the amount of times you need to update your timer, we suggest "bundling" work related to a single project instead of moving from project to project. Do everything in one sitting, and then switch your timer and move on to the next project.

Project Setup

For Core Coverage, use the Core Coverage Template.

Planned Projects, Diagnostics, Tune-Ups, and New Builds, use the One-Off Project template.