Storing and organizing information and resources we intend to keep for a long time (company-related or project-related)
Ty Fujimura


Notion is our primary long-term storage tool. It houses this very handbook along with other key databases and documentation. We use it as our default document creation tool. We use Google Docs when there is a specific reason to do so.

Use For...

✅ The handbook

✅ Procedures

✅ Internal documentation about processes, sites, projects

✅ Databases of information like our Site Database, Client Database, Project Database, and Team Database

✅ Metrics and data about the studio

Don’t Use For...

⛔️ Documents that require a high degree of collaboration (Use Google Docs)

⛔️ Information that is not meant to be useful a week from now (Use Slack)

⛔️ Client communication aside from specific cases where the client likes Notion

Why we use it

Notion is the most flexible document storage platform in existence, and you can create nuanced and powerful things in it. It is infinitely nestable and expandable. Our handbook is a public Notion doc shared via

How we use it

We use notion to store anything that is relevant for longer than a week, but doesn’t fit into a project management tool like Asana.

We don’t use it for long documents like discovery reports, particularly those which require collaboration between lots of people.

We generally don’t use Notion with clients, simply because most clients don’t use it. As more people pick it up, we can start using it more aggressively with clients.

Golden Rules

  • If you have a new piece of content, try to find a location in Notion where that kind of thing already exists, and add it there.
  • Obey existing conventions of formatting and design, particularly in the handbook. See
    About the Handbook
  • Try to use Notion as much as possible and use Google Docs as little as possible.